Each office should provide the office of facilities. Building maintenance policy, standards and strategy development maintenance management framework guideline 2 1. The suite of maintenance management framework documents is available online. Facilities housing data centers, switches, other operational support systems oss or network infrastructure will. Our policies and procedures building maintenance fmd. Policy and procedure montgomery county fire and rescue service title apparatus maintenance policy 4 page 4 of 6 032005 no. The level of funding for maintenance is approved by council, as part of the reconciling policy and resources process, based on reports provided by strategic finance. Installed building equipment inspection required inspections on fixed equipment assets to include state, local, federal, or local governmentmanagement required inspections, e. Maintenance procedure manual means regulation on order, content and guidance for conducting of construction facility maintenance activities. Ultimately these key documents will set out the service level. Approved by facilities management committee and the health and safety committee. Ensure the director is informed of lodged facilities requests by emailing the request to. Past and current maintenance practices in both the private and government sectors would imply that maintenance is the actions associated with equipment repair after it is broken. Draft national building maintenance policy october 2011 risk.
All pertinent numbers which may be required are listed. Common definitions for maintenance and construction terms the following definitions have been adapted from those developed for the february 1998 study team report entitled, facilities maintenance assessment and recommendations, from information developed by the federal real property council frpc and from descriptions. The mmf is the wholeofgovernment policy for managing building maintenance. To formalize plant operations guidelines for emergency situations. The various plans, which include building maintenance, grounds maintenance, deferred maintenance, custodial and. The objective of this building and facilities maintenance policy is to act as a framework and point of reference in which the estates department will operate the buildings and facilities management of the school. Objectives of the national school infrastructure maintenance guidelines 3. Another primary effort of the team is the initial creation of a building maintenance plan bmp specific to this school. Maintenance comes in many forms, and while a professor or administrator may think a certain task they want accomplished is a maintenance responsibility, no real maintenance benefit may be derived.
The maintenance policy aims to ensure that all maintenance activities are carried out in a planned manner and consistent with university standards. Directives emanating from the dbe policy document on school infrastructure 4. To maximize the departments customer service delivery and as a courtesy to co. Overview of maintenance strategy, acceptable maintenance. Mar 20, 2012 during these maintenance windows, server computers, desktop computers and network switches may be rebooted and will be generally unavailable for brief periods of time. Complete the opening checklist daily to ensure the grounds and equipment are safe for use. The objective of this building and facilities maintenance policy is to act as a. Building maintenance policy, standards and strategy development. The mission of femp is to facilitate the federal governments implementation of sound, cost. At some large institutionsparticularly public oneswho pays for work maintenance or not is a major area for discussion. Inspection teams a minimum of two sgr inspectors are required to perform a building inspection.
It is the further responsibility of each employee to correct or report any unsafe condition or practice that he or she may observe. This policy establishes the requirements for energy management on the campus of spelman college. Read the iaq backgrounderand the background information for this checklist. The buildings overall size, mechanical equipment and. This policy encompasses housekeeping standards and routine maintenance. A guide to building maintenance and repair prepared by uhab the urban homesteading assistance board and hpd department of housing preservation and development of the city of new york table of contents overview welcome about til about uhab orientation about the homesteaders handbook series how to use this book. Building maintenance policy east sussex county council. Its goal is a minimum of unexpected repairs for buildings, grounds and equipment. It should be noted that there are some maintenance areas in which contracted services supplement or have major responsibilities for building andor equipment maintenance.
Different approaches to building management and maintenance. Nameis responsible for managing the maintenance function in the most cost effective manner possible while maximizing the useful life of shas real estate portfolio and providing the best service to the residents. This is the 14th revision of this manual, which was. Over 10 million scientific documents at your fingertips. Work identified as legitimate maintenance items will be. Building maintenance handbook white settlement isd introductionoverview on the job accident prevention is the responsibility of all the districts employees. Web management and web policies customer experience inspector general no fear act osc. Different interpretation of building maintenance and management the definition of building maintenance and management can vary across disciplines. The purpose of this policy is to provide adequate physical building security for persons and property through the use of access control devices and the control of keys issued, to assure appropriate access to work areas by employees in buildings on the utep campus, and to allow unrestricted access by. Preventative maintenance, pm, manual as a service and guideline to all. The vision of the maintenance policy is to provide our customers and staff with the best support services through effective and efficient maintenance of all university assets and buildings. Building cost estimation model maintenance equipment cost estimation model. Department navigation facilities building maintenance.
Electrical systems maintenance, including the campus high voltage distribution system. Facilities services is responsible for the maintenance, including painting, of common areas in university buildings. The maintenance department has the prime responsibility for buildingequipment maintenance based on specific areas of responsibilities. December 11, 2012 facilities management project files management procedures page 3 of 5 interior tabs will be affixed from left to right starting from the inside cover and proceeding to the preformed. To help keep inspectors calibrated to the standards. If something seems urgent, doesntlook right, sound right, smell right, or feel right, then questions should be asked of the facility contact perso n or his delegate. Maintain an uptodate file containing complete records for all past and present. The buildings and facilities management policy statement does not attempt. Building maintenance campus administrative policies. Servicing and adjustments shall be done during inspections unless parts need to be ordered. A separate policy statement is in place for capital projects. Comply with national, state and local building and fire codes. International infrastructure management manual 2006. This section addresses planning, carrying out, and budgeting and paying for the repairs that your building may require while you are enrolled in the til program.
Tenant file maintenance and record keeping sample it is a primary duty of the building manager to ensure that all tenant application and occupancy files are maintained in accordance with the housing owners standard operating procedures. Building maintenance standard operating procedures 2 bm 1. The service center building exists in a multi building complex, and is a single story with office space on the front side and warehouse space in the back of the space. Pdf the national maintenance policy for nigeria the architects. Building maintenance policy and strategy is one of the main aspects in management of. Department of energys federal energy management program femp. Comply with americans with disability act ada public law with respect. This plan is equivalent to a user manual for an automobile. The management of the highrise office building is probably the most complex of all of the five category types. As part of planning for ongoing maintenance activities, problems that arise from the unplanned breakdowns that.
Each facility will need to develop their own specific policy and schedules to best meet the needs of their buildings and support systems. Building maintenance has an inspection and preventive maintenance group which makes regularly scheduled visits to each of the campus buildings. Selfsupporting activities such as transportation services, campus life services, student services, and the child care center are recharged for facilities services work. For all grants associated with facilities, the program requires submission of a building reserves policy with application materials. Building and grounds maintenance checklist doc 101 k you may need a pdf reader to view some of the files on this page.
Review plans for any proposed building determine maintenance and retrofitting requirements. Chapter 5 types of maintenance programs us department of energy. The building services department and the building coordinator work together to develop cleaning specifications for each building that are unique to its operating requirements. It is to be used as a general guideline or roadmap so to speak. A guide to building reserves the kresge foundation. To define clear objectives for the maintenance of county buildings. Central new yorks partner in education for success. Report all problems immediately to the attention of the plant operations personnel and csu public safety. Where possible, maintenance work resulting from misuse and vandalism will be charged to the appropriate party. At some large institutionsparticularly public oneswho pays for. Management principles included below are some of the asset management principles to consider in regards to the maintenance policy ensure that the maintenance policy is periodically disclosed to the owners, other stakeholders and the maintenance team set up a process for monitoring performance of the maintenance program relative to the policy.
Preventative and corrective maintenance shall be covered under separate directives. Keep the background information and make a copy of. Building construction, renovation, repair, remodeling and maintenance building maintenance facilities services is authorized to perform building maintenance, painting, remodeling or construction work on statefunded facilities. View the rollup doors for being out of their tracks and for worntattered bottom edges. The manual is designed as a guideline to assist homeowners. The property asset management plan amp sets out the ways in which east sussex. The contents of this manual are divided into four sections. The size of the property can vary widely, but usually individual buildings range. Policy and procedure montgomery county fire and rescue service title apparatus maintenance policy 3 page 3 of 6 032005 no. Maintenance policy and procedures manual the technical services division of the sample housing authority is responsible for managing the maintenance function in the most cost effective manner possible while maximizing the useful life of authority units and properties while striving to provide the best service to our residents.
Building maintenance policy, standards and strategy. Pdf pthe notion of building maintenance is separated into two elements specifically. A wisely implemented preventative maintenance program. These systems are installed, inspected, maintained, and repaired by utilities maintenance personnel. National school infrastructure maintenance guidelines table of contents draft national school infrastructure maintenance guidelines i.
This policy describes the maintenance responsibility for facilities, equipment and. Develop a building maintenance and repair policy see page 15 for guidelines and propose it to the. Each facility will need to develop their own specific policy and schedules to best meet the needs of their building s and support systems. In order for council to approve the appropriate level of funding required to ensure the maintenance policy objectives are met we will ensure that maintenance. Services provided to campus departments without charge include the maintenance and repair of. The purpose of this document is to communicate the policy and procedure that tso follows to regularly update these systems and networks. Draft national building maintenance policy october 2011 free download as pdf file.
It contains all the necessary routine maintenance schedules, maintenance routines, logs of work orders and repairs, as well as other relevant records. Preventive maintenance periodically checks an equipment to ensure that the equipment is operating properly and to avoid unscheduled breakdown of the machine, which causes downtime in business operation. Building maintenance policy is a written document, and provides a management. Check for broken windows and any damagedcorroded plumbing. A list of meetings and room locations is posted daily in front of building a. A preventive maintenance schedule is a scheduled maintenance or service check of an equipment. Tenant files are subject to inspection by funders and government monitors, such as hud or the. In the event parts are to be ordered, the person conducting the preventive maintenance inspection shall complete and submit a work order for parts and any. This document sets out the university of reading policy and procedures for managing and dealing with legionella in water systems. Maintenance is work preformed on a routine basis to protect users of a building and to assure a long life for the building. A guide to building reserves 2 a guide to building reserves introduction the arts and culture program team believes that a building reserves policy is an important component of an effective capitalization strategy. Organization name maintenance policy the property management department of org. Elements of effective maintenance management maintenance policy material control work order system equipment records.
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